Agenda Item
Meeting Date: 3/10/2020 - 5:00 PM
Category: Adoption of Consent Agenda
Type: Action
Subject: Architect Selections, Fees and Architect Agreements for 2018 Bond Capital Renewal Projects
End Statements:
End Statement V Financial Well-Being
Financial Well-Being
End Statement III Safe, Positive Climate and Culture
Safe, Positive Culture and Climate
Enclosure: Attachment #1: Architect Agreement Yon Tanner
Attachment #2: Architect Agreement LKA
Attachment #3: Architect Agreement - Wold AE
Attachment #4: Architect Agreement RATIO HPA
File Attachment:
Architect Agreement YON TANNER.pdf
Architect Agreement LKA.pdf
Architect Agreement Wold AE.pdf
Architect Agreement RATIO HPA.pdf
Summary : On January 8, 2020, the Douglas County School District (DCSD) Construction department (Construction) and NV5 advertised a Request for Proposals (RFP) for Architectural / Engineering firms to submit proposals to facilitate the 2021 Capital Improvement Projects as part of the 2018 Bond program. The RFP included five (5) packages consisting of 23 schools. Sixteen (16) architect firms on the DCSD qualified list were invited to submit on the RFPs. The RFP closed on January 24, 2020. Eight (8) firms submitted proposals.

Construction in conjunction with NV5 reviewed submittals and shortlisted five (5) firms based on staffing proposed for the project and recent similar experience. Submitted fee proposals for the projects were also evaluated.

On February 10, 2020, the following five (5) shortlisted firms were invited to interview:
Eidos Architecture
LKA Partners Incorporated
RATIO|HPA
Wold Architects and Engineers
Yon Tanner Architecture, P.C.

Interviews were held on February 18, 2020. The interview panel consisted of the DCSD Chief Operations Officer, Director of Construction, District Project Manager, Project Accountant, Facilities Capital Planner, representative Director of Schools, Cherokee Trail Principal, Castle Rock Elementary Principal, and NV5. Firms were evaluated on qualifications specific to the project, recent similar experience of the proposed team, staffing plan and organization structure, culture, and communication plans.

The interview panel selected four (4) firms for the projects:
Yon Tanner Architecture, P.C. (Castle Rock Package)
LKA Partners Incorporated (Parker Package)
Wold Architects and Engineers (Highlands Ranch Package and Highlands Ranch High School)
RATIO|HPA (Douglas County High School Package)

Capital renewal projects for schools are included in the 2018 Bond. Architectural and engineering firms are required for the 2021 CIP work.

Summary of Cost
Yon Tanner Architecture, P.C., $553,000, (10% of Construction Costs) plus reimbursable expenses
LKA Partners Incorporated, $830,678, (10% of Construction Costs) plus reimbursable expenses
Wold Architects and Engineers, (10% of Construction Costs) $1,125,802, plus reimbursable expenses
RATIO|HPA, $852,490, (10% of Construction Costs) plus reimbursable expenses

2018 Bond funds will pay for this award and was already included in the bond planning budgets. The proposed fee is within industry standards for this work.
Funding:
Recommendation: That the Board approve the Architect Agreements with Yon Tanner Architecture, P.C., LKA Partners Incorporated, Wold Architects and Engineers, and RATIO|HPA under adoption of Consent Agenda.
Approvals:
Recommended By:
Signed By:
Richard Cosgrove - Chief Operations Officer
Signed By:
Dr. Thomas Tucker - Superintendent
Vote Results: