Agenda Item
Meeting Date: 4/2/2019 - 5:00 PM
Category: Adoption of Consent Agenda
Type: Action
Subject: Approval of Architect Agreement for Castle View High School "F" Pod Addition
End Statements:
End Statement V Financial Well-Being
Financial Well-Being
Enclosure: Attachment #1: Architect Agreement
File Attachment:
190312 CVHS Architect Agreement Eidos (002) - SIGNED BY EIDOS ONLY.pdf
Summary : On January 24, 2019, Douglas County School District’s (DCSD) Construction Department and NV5 advertised a Request for Proposals (RFP) for Architectural / Engineering firms to submit proposals to facilitate the Castle View High School “F” Pod Addition design as part of the 2018 Bond program. Twenty-three (23) architect firms on DCSD’s qualified list were invited to submit on the RFPs. The RFP closed on February 21, 2019. Nine (9) firms submitted proposals.

DCSD’s Construction Department in conjunction with NV5 and Castle View High School stakeholders, including the Principal, Assistant Principal, and community members reviewed submittals and shortlisted three (3) firms based on staffing proposed for the projects and recent similar experience. Submitted fee proposals for the scopes of project were also evaluated.

On March 1, 2019 the following three (3) shortlisted firms were invited to interview:
1. Eidos Architects
2. HCM Architects
3. TreanorHL Architects

Interviews were held on March 8, 2019 at Castle View High School. The interview panel consisted of the District’s Chief Operations Officer, Director of Construction, Facilities Planning Manager, Project Accountant, Castle View High School Principal, Assistant Principal, School Accountability Committee representative, a community member, and NV5. Additionally, two student representatives were invited to attended. Firms were evaluated on qualifications specific to the project, recent similar experience of the proposed team, staffing plan and organization structure, culture and communication plans.

The interview panel selected Eidos Architects firm for this project.

The “F” Pod addition at Castle View High School is included in the 2018 Bond. An architectural and engineering firm is needed to design and manage this project.
Funding: For Eidos Architects: $777,400.00 (9% of Construction Costs), plus reimbursables.

2018 Bond funds will pay for this award and was already included in the bond planning budgets. The proposed fee is within industry standards for this work.
Recommendation: That the Board of Education approve Eidos Architects and the attached Architect Agreement under adoption of Consent Agenda.
Approvals:
Recommended By:
Signed By:
Richard Cosgrove - Chief Operations Officer
Signed By:
Dr. Thomas Tucker - Superintendent
Vote Results:

Original Motion
Member Krista Holtzmann Moved, Member Vogel W seconded to approve the Original motion 'That the Board of Education approve Eidos Architects and the attached Architect Agreement under adoption of Consent Agenda.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion Carried 7 - 0