Agenda Item
Meeting Date: 4/2/2019 - 5:00 PM
Category: Adoption of Consent Agenda
Type: Action
Subject: Approval for E-rate Category 2 School Network Hardware Purchase
End Statements:
End Statement V Financial Well-Being
Financial Well-Being
End Statement I - Academic Excellence
Academic Excellence
Enclosure:
File Attachment:
Summary : Approval for E-rate category 2 network hardware purchase from Advanced Network Management (ANM) for the purchase of edge routers and access layer switches for upgrading/refreshing school/building networks with total value of $2,004,708.04

Purchasing this network equipment allows us to refresh our school based Internet hardware to ensure buildings have reliable and secure technology over the next 5-8 years. Additionally, the E-rate program allows us to maximize DCSD funding for this coming school year as we are eligible to recoup 40% from the federal E-rate program on hardware purchased for refreshing school networks.

On January 24, 2019 DCSD posted two request for quotes (RFQ’s) for the purchase of network hardware to be used throughout the District. RFQ 19-01-016 for eighty-one (81) edge routers received four responses and RFQ 19-01-020 for two hundred thirty-eight (238) access layer switches received ten responses.

The IT Network Team and Strategic Sourcing evaluated all submitted responses and chose ANM as the supplier for all of the hardware based on the lowest overall cost.

Additionally, DCSD qualifies for a 40% discount through the Schools and Libraries (E-rate) Program in the form of rebates on the purchase of category 2 hardware and has submitted the necessary paperwork to receive the rebates for the 2019-2020 school year.

Summary of Cost
· Edge Routers $1,262,624.04
· Access Layer Switches $742,084.00
Total Cost: $2,004,708.04 (not including the rebates)
Expected E-rate rebates post implementation -$739,002.43
Funding: The purchase of the category 2 hardware will come from the Bond funds for the 2019-2020 school year.
Recommendation: That the Board of Education approve E-rate Category 2 School Network Hardware Purchase under adoption of Consent Agenda.
Approvals:
Recommended By:
Signed By:
Scott S. Smith - Chief Financial Officer
Signed By:
Gautam Sethi - Chief Technology Officer
Signed By:
Dr. Thomas Tucker - Superintendent
Vote Results:

Original Motion
Member Krista Holtzmann Moved, Member Vogel W seconded to approve the Original motion 'That the Board of Education approve E-rate Category 2 School Network Hardware Purchase under adoption of Consent Agenda.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion Carried 7 - 0