Agenda Item
Meeting Date: 12/13/2018 - 5:00 PM
Category: Adoption of Consent Agenda
Type: Action
Subject: Bond Owner's Construction Representative Firm and Contract
End Statements:
End Statement V Financial Well-Being
Financial Well-Being
Enclosure: Attachment #1: Master Services Agreement NV5 12.06.18
Attachment #2: Statement of Work No. 01 - NV5
Attachment #3: Exhibit A - Checklist NV5 Response
Attachment #4: Exhibit B - DCSD Bond Program D.7-NV5 Revised Master Staffing
File Attachment:
MSA - NV5 - final fully executed 12.06.18.pdf
SOW NO. 01 - NV5.pdf
Exhibit A - Checklist NV5 Response.pdf
Exhibit B - DCSD Bond Program D.7.pdf
Summary : Background Information:
On October 3, 2018 Strategic Sourcing and Contract Management advertised a Request for Proposal (RFP) for Owner’s Construction Representative firms to submit qualifications to assist in the management of the 2018 Bond. The RFP closed on October 24, 2018. Seven (7) firms submitted proposals.

Strategic Sourcing and Contract Management and Planning and Construction reviewed submittals and shortlisted five (5) firms based on qualifications and recent similar experience.

On November 8, 2018 the following five (5) shortlisted firms were invited to interview.
1. AECOM Technical Services, Inc.
2. Jacobs Project Management Co.
3. NV5, Inc.
4. Vanir Construction Management, Inc.
5. Wember, Inc.

Interviews were held on November 15 and 16, 2018. The interview panel consisted the District’s Chief Operations Officer, Chief Financial Officer, Director of Strategic Sourcing and Contract Management, Executive Director of Schools and staff. Firms were evaluated on qualifications and recent similar experience of the proposed team, staffing plan and organizational structure, culture, and integration plan with the District. Firms also submitted fee proposals for the scope of work.

The District identified two (2) firms through the interview process as potential vendors for this award. NV5, Inc. was the highest scoring firm in the interview and was $2 million less than the other finalist.

Rationale for Request:
Staff has researched the viability of hiring in-house Project Managers and accounting staff to manage the 2018 Bond, and based on current market conditions an Owner’s Construction Representative Firm is needed to assist in the management of the bond.

Required services include complete project management for pre-design, design, construction and warranty activities for projects and new construction, financial management and reporting for all project budgets, expenses, variances, and cash flow projections, and reporting of construction and financial status for staff and the community.

Summary of Cost (if applicable)
$5,073,756 Not to Exceed Fee for Services, plus $400,000
Maximum Allowance for Computer Software and Licensing. This is a reduction of $105,554 as a result of successful final negotiations by Strategic Sourcing and Contract Management.

No General Funds will be required.

Bond funds will pay for this award and was already included in the bond planning budgets. This dollar amount would be required whether the District hired in-house staff or outsourced the management of the 2018 Bond.
Funding:
Recommendation: That the Board approve NV5, Inc. as the 2018 Bond Owner’s
Construction Representative Firm and attached Statement of Work and Fee under adoption of Consent Agenda.
Approvals:
Recommended By:
Signed By:
Richard Cosgrove - Chief Operations Officer
Signed By:
Scott S. Smith - Chief Financial Officer
Signed By:
Dr. Thomas Tucker - Superintendent
Vote Results:

Original Motion
Member Krista Holtzmann Moved, Member Anthony Graziano seconded to approve the Original motion 'That the Board approve NV5, Inc. as the 2018 Bond Owner’s
Construction Representative Firm and attached Statement of Work and Fee under adoption of Consent Agenda.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0.
The motion Carried 6 - 0