Agenda Item
Meeting Date: 3/6/2018 - 5:00 PM
Category: Adoption of Consent Agenda
Type: Action
Subject: Board Approval for Janitorial Paper Products for a 3 year contract with two 1-year renewals to Western Paper Distributions ("Western") valued at approximately $567,560
End Statements:
Enclosure: Attachment #1: Decision Memorandum
File Attachment:
Decision Memo-RFP-18-08-003.pdf
Summary : RFP #18-080-003 Janitorial Paper Products was published on October 6, 2017 with responses due by October 27, 2017. The following suppliers submitted a proposal:

a. Brady Industries
b. Buckeye Cleaning Center (incumbent)
c. Cintas
d. Hillyard Inc.
e. Staples Advantage
f. SupplyWorks
g. Western Paper Distributors

The new Georgia Pacific dispenser and paper products were tested at Castle Rock Middle School to determine if the product was satisfactory, that the dispensers were safe and easy to use, and that both would hold up in the school environment. After the one-month test, the building engineer confirmed that the product and dispensers did well, and that paper towel and toilet paper usage had declined compared to the month prior.

Western’s proposal had the lowest pricing for the Georgia Pacific paper towels, toilet paper and their respective dispensers. In addition, their capability to service DCSD’s account locally and positive references aided the decision to award to Western. Further, all new dispensers will be installed throughout DCSD at no cost and all replacement parts are free for the length of the contract. Because the new dispensers allow for the entire roll to be used before another roll drops down, DCSD will see an estimated savings of $19,565.00 per year due to a reduction in waste.
Funding: Annual Contract Value: $189,186
Total Contract Value (3 years): $567,560
Contract Savings (3 years): $58,695
Recommendation: Board Approval for Janitorial Paper Products for a 3 year contract with two 1-year renewals to Western Paper Distributors (“Western”) valued at approximately $567,560.00.
Approvals:
Recommended By:
Signed By:
Bonnie J. Betz - Chief Financial Officer
Signed By:
Steve Colella - Chief Human Resources Officer and Acting Legal Counsel
Signed By:
Erin J. Kane - Interim Superintendent APPROVED AS TO FORM BY THE SUPERINTENDENT
Vote Results:

Original Motion
Member Krista Holtzmann Moved, Member Lemieux A seconded to approve the Original motion 'Board Approval for Janitorial Paper Products for a 3 year contract with two 1-year renewals to Western Paper Distributors (“Western”) valued at approximately $567,560.00.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 12 Nay: 0.
The motion Carried 12 - 0