Meeting Date:   5/9/2017 - 5:00 PM
Category:   Adoption of Consent Agenda
Type:   Action
Subject:   Approval of Bid Award for Transportation Auto Parts
End Statements
Enclosure
File Attachment:  
Summary RFP 17-03-036 Transportation Auto Parts was advertised on April 5, 2017 with responses due by April 21, 2017. Six responses were received: The Rock Parts Company/NAPA (incumbent), Factory Motor Parts, Advance Professional Auto Parts, McCandless Truck Center, Drive Train Industries and Industrial Battery Service. Two of the suppliers, Drive Train Industries and Industrial Battery Service, were non-compliant with the RFP requirements.

DCSD requested firm pricing on the top 274 auto parts purchased regularly by DCSD Transportation. Only bids on 91 parts were received from all 4 responsive vendors but all 274 parts were bid by one or more vendors.

In analyzing the part pricing from each vendor, no one vendor provided the lowest price for all 91 parts. Based on this fact, we are recommending that contracts be awarded to 3 of the 4 compliant suppliers: Factory Motor Parts, Advance Professional Auto Parts, and McCandless Truck Center thus allowing Transportation to choose the item with the best pricing for each repair project. In addition, multiple contracts will reduce risk to DCSD by providing continuity of part availability. The Rock Parts Company/NAPA (incumbent) was not selected due to added surcharges and non-guarantee of delivery within 24 hours.
Funding The current annual cost of auto parts is just over $900,000. DCSD anticipates a 20% savings on auto parts by going with the 3 vendors: Factory Motor Parts, Advance Professional Auto Parts, and McCandless Truck Center.
Recommendation Approval to award transportation auto parts to the following suppliers: Factory Motor Parts, Advance Professional Auto Parts, and McCandless Truck Center.
Approvals:  
Recommended By:
Signed By:  
Bonnie J. Betz - Chief Financial Officer
Signed By:  
Gautam Sethi - Chief Technology Officer
Signed By:  
William E. Trachman - General Legal Counsel
Signed By:  
Erin J. Kane - Interim Superintendent APPROVED AS TO FORM BY THE SUPERINTENDENT